Technology audit
One day on site. A written report in 48 hours.
Six areas reviewed against how your department actually operates, ranked by what is costing you the most hours. You get the findings whether or not you ever work with us again.
$450
Flat price
48
Hours to report
6
Systems reviewed
What gets reviewed
Six areas, looked at the way your staff use them.
Area 01
Registration & memberships
Where a record is created twice, which fields nobody trusts, and what happens to a signup that fails halfway.
Area 02
Scheduling & space
How a booking gets approved, who can double-book a room, and how far the calendar drifts from what is posted.
Area 03
Access control
How permissions are granted, revoked and audited — including the accounts belonging to people who graduated.
Area 04
Point of sale
What reconciles automatically, what a student employee has to fix at close, and where revenue goes uncounted.
Area 05
Reporting
The number you send upstairs each month, how it is assembled, and how long it takes someone to assemble it.
Area 06
Automation & handoffs
Every place a human moves data between two systems, and which of those moves is safe to stop doing.
Not every department runs all six. Where an area does not apply, the time goes to the ones that do.
The day
What it costs your staff: about ninety minutes, total.
Most of the day is observation. Your team keeps working; the audit works around them.
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Day −3
Intake call, 20 minutes
You name the systems, the pain, and the two people who know the most. Nothing to prepare.
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Day −1
Read-only access, where it's easy
Whatever your IT department can grant without a ticket. If the answer is nothing, the day still works.
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9:00 AM
Walkthrough with you
Forty-five minutes across the building, in the order a member or resident would move through it.
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10:30 AM
Staff conversations
Three 15-minute conversations with the people who use the tools daily. Never with a supervisor in the room.
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1:00 PM
Systems observation
Watching real transactions at the desk during a normal afternoon. No test data, no staged scenarios.
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3:30 PM
Verbal debrief
Thirty minutes on what was found, so nothing in the written report is a surprise.
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Day +2
Report delivered
PDF in your inbox within 48 hours of leaving the building. Yours to circulate however you like.
What you receive
A report in five sections.
Section 01
Executive summary
One page, written to be forwarded to a dean without editing. This is the page that turns findings into a budget line.
Section 02
Findings by priority
Every finding ranked by hours lost and risk carried, not by how hard it is to fix.
Section 03
System map
One diagram of what talks to what, including the handoffs that are currently a person. Most departments have never seen theirs.
Section 04
Recommendations
Each one with effort, impact and who would own it. Several are things your staff can do without spending anything.
Section 05
A 90-day sequence
The order to do it in, sized for a department that still has to run while it changes.
What this is not
Four things you are not signing up for.
Not a vendor pitch
No reseller relationships and no referral fees. If your current platform is fine, the report says so.
Not a replacement for IT
Nothing is touched, configured or migrated. Your IT department stays the owner of every system.
Not a procurement project
No RFP, no committee, no eighteen-month evaluation. Most recommendations cost time, not money.
Not a sales call
The report is complete on its own. Roughly half of departments implement it themselves, which is a fine outcome.
Pricing
Start with the audit. Everything else is optional.
Technology audit
$450
One day · one department · report in 48 hours
- Six review areas, on site
- Staff conversations and live observation
- Five-section written report
- Verbal debrief before you leave the building
Implementation
from $3,000
Scoped from the audit's own recommendations
- Build and hand off the fixes you'd rather not staff
- Documentation your student workers can follow
- Fixed scope, fixed price, quoted before it starts
Fractional advisor
$800/mo
For departments changing systems this year
- Standing monthly working session
- Vendor conversations you don't want to take alone
- Cancel any month, no term
Early-client note: the first two audits are $100 in exchange for a named testimonial and permission to publish anonymized findings. Two remaining.
Questions
Usually not. The audit is observation and conversation — nothing is installed, changed or connected. If read-only access is easy to grant it makes the day sharper, and if it isn't, the day proceeds without it. Most directors tell IT afterward, with the report in hand.
Two things. It puts hours and risk against each item, which is what a dean actually funds — and it is written by someone outside the department, which is why it gets read differently upstairs. Departments that already knew their list usually find the ranking is not the one they expected.
Yes, as two days at $800 total, with one report that includes what the two departments duplicate between them. That shared section is often the most valuable page in either copy.
Less than you would think. A 2,000-student college and a 40,000-student university run the same five or six categories of system; the large one just has more people absorbing the gaps. The price is the same either way.
Request an audit
Tell us where to start.
You'll hear back within two business days with two or three dates that work, and a short note on what to expect. No discovery call, no proposal deck.
Requesting is not committing. If the audit isn't the right fit for what you're dealing with, we'll say so.
Request received.
You'll get a reply within two business days with dates that work and a short note on what to expect. Nothing to do until then.